Mississippi Chapter of the International Association of Assessing Officers
BYLAWS OF THE
MISSISSIPPI CHAPTER OF THE
INTERNATIONAL ASSOCIATION OF ASSESSING OFFICERS
Article I. General Provisions
Section I.1 Name
The name of this organization is the Mississippi Chapter of the International
Association of Assessing Officers, referred to hereinafter as, “the
Section I.2 Jurisdictional Area
The chapter shall encompass a jurisdictional area consisting of all counties
within the state of Mississippi
Section I.3 Purpose
The purposes of the chapter are the advancement of the objectives of IAAO
in the state of Mississippi and such other purposes consistent therewith,
which may include the following: to promote uniform and equitable principles
of assessment and collection through professionalism; to educate the public
on the importance of the work performed by assessing and collecting officers;
to improve assessment and collecting standards through education and modern
methods of efficient technology; to promote professional designations
through our candidate’s club; and to better serve Mississippi taxpayers.
Also to develop pragmatic leadership; improve the quality of local government
by fostering an attitude to become pro-active, bound by public needs and
not by political favors in solving problems; forge concerns about the
enhancement of the quality of life throughout the state of Mississippi
concerning jobs, education, economical opportunities and a constant increasing
standard of living for all Mississippians; and to secure the future for
Section I.4 Membership
Active membership in this chapter is open to all persona interested in
assessment, collecting, and appraisal practice. However, only IAAO members
(Must be Chapter and International) in good standing may serve on the
Executive Committee and vote in chapter elections.
Section I.5 Membership Dues
Membership dues, independent of IAAO dues, shall be due on January 1st
and delinquent after March 30th. If dues are not paid membership ceases
April 30th if a hearing is not requested in writing within 15 days of
notification of President. The Chapter will strive to be fair and reasonable,
taking into consideration all relevant facts and circumstances.
Article II. Chapter Government
Section II.1 Governing Body
The governing body of this chapter shall be the Executive Committee. The
Executive Committee shall be comprised of the following:
(1) President, (2) Vice-President, (3) Secretary, (4) Treasurer, (5) Executive
Committee Position #1, (6) Executive Committee Position #2, (7) Executive
Committee Position #3, (8) Executive Committee Position #4, (9) The State
IAAO Representative, (10 Executive Director, (11) Immediate Past President
The officers of this chapter shall consist of the (1) President, (2) Vice-President,
(3) Secretary, (4) Treasurer, (5) Executive Director, (6) Executive Committee
Positions 1, 2, 3, and 4.
II.1b Powers and Duties of Chapter Officers
1. President: The President shall preside over all meetings, shall, by
written notice, inform a member of delinquency in dues, shall notify a
delinquent member that membership will cease April 30th unless a request
is submitted for a hearing within fifteen days, shall notify the Treasurer
and Secretary of any member whose membership ceases for non-payment of
dues and shall appoint all committees subject to the approval of the Executive
2. Executive Director: The Executive Director shall be the chief assistant
and technical advisor to the President in all affairs. The Executive Committee
shall appoint the Executive Director. The Executive Director shall succeed
to the office of President in the event of the death or resignation of
3. Vice-President: The Vice-President shall perform all the duties of
the President in the absence of the President. The Vice-President shall
succeed to the office of President with the election of new officers of
4. Secretary: The Secretary shall prepare and keep a roll of all members,
officers, and committee members of said chapter, and shall submit said
roll to the executive director of IAAO as required each year; shall notify
all members of the annual and regular meetings, and shall handle all correspondence
to chapter members. The Secretary shall also keep accurate minutes of
all meetings and shall send a copy of said minutes to the executive director
of IAAO after approval by the Executive Committee. The Secretary also
has additional duties under Sections III.2a, IV.4, VI.1, VI.2, and VII.2.
5. Treasurer: The Treasurer shall receive and account for all monies collected
on behalf of the chapter, shall keep all books and financial records as
instructed by the Executive Committee, shall regularly report to the Executive
Committee the financial status of the chapter, shall file all necessary
tax returns, shall prepare and mail invoices to the membership for the
annual Chapter dues no later than December 1sth, shall notify the Executive
Committee of any member whose dues are delinquent as of March 30th, and
shall prepare an annual financial report of the previous years receipts,
disbursements, and balances to be submitted with the Secretary’s
annual report to IAAO.
6. Executive Committee Positions 1, 2, 3, and 4: These positions shall
be part of the governing Executive Committee and shall assist other officers
in administration of this chapter. (It is the intent of these bylaws that
the Executive Committee Positions be comprised of the following: Position
#1 shall be a member of the Mississippi Assessors and Collectors Association,
[hereinafter referred to as MACA]. Position #2 shall be an employee of
state or local government or an elected or appointed government official.
Position #3 shall be from a non-government profession or enterprise. Position
#4 shall be the Government Training Specialist (Mississippi State Extension
7. Officers terms of office, with exception of Executive Director, will
run from one annual meeting and continue service for 2 years to the annual
meeting that year. However, each officer will hold such office until his
or her successor is duly elected and qualified.
8. At the end of their term of office, all officers shall turn over all
books and records to the incoming officers.
9. Any vacancies in officer positions, other than President, will be filled
by the Executive Committee.
II.Ic Eligibility for Office
Eligibility for candidacy as an officer in this chapter shall be 1. IAAO
member in good standing. 2. In addition, the candidate for President,
Vice-President, and Executive Director must hold an IAAO professional
designation, and/or be a current candidate for IAAO professional designation,
or must hold a MAE Mississippi Assessment Evaluator designation, or must
hold a Mississippi Real Estate Appraisers License. 3. Candidates for Executive
Positions must comply with the provisions of Article II, Section II.Ib,
Article III. Nominations and Elections
Section III.1 Nominating Committee
The President of this chapter, subject to the approval of the Executive
Committee, shall annually appoint five (5) members of this chapter to
a nominating committee to select candidates for chapter offices. The committee
shall be appointed no later than July 1st of each year and shall meet
to select candidates no later than August 1st of that same year. The committee
shall select a candidate or candidates for each office. The Nominating
Committee shall be comprised as follows: One (1) member from MACA; One
(1) member from the Department of Revenue (DOR), (or other government
agency should there be no current members from the DOR); One (1) member
from a non-government profession or enterprise; Two (2) members at large.
At least three members of this committee will be IAAO members in good
Section III.2 Elections
The Secretary shall be responsible for preparing and distributing election
ballots to all voting members no later than September 1st of each year.
The ballots shall list all candidates for office and shall provide for
write-in candidates. The ballots shall be returned to the chapter President
by the voting members no later than October 1st. The ballots shall be
forwarded by the President to the nominating committee no later than ten
(10) days prior to the annual meeting.
III.2b Election to Office
A plurality of the votes cast shall be sufficient for election to office.
The nominating committee shall report the results of the vote count to
the President no later than three (3) days prior to the annual meeting.
In the event of a tie vote, the winner will be determined by placing each
candidate’s name on eleven (11) separate but identical pieces of
paper and placing all twenty-two (22) pieces in a container. The Executive
Committee shall then each draw one piece of paper from the container.
III.2c Posting of Results and Notification of Election
The President shall be responsible for notifying the candidates and the
Executive Committee of the election results and for posting the results
at the annual meeting.
Article IV Chapter Meetings
Section IV.1 Regular Meetings
The chapter shall hold an annual meeting of the membership at such time
and place as determined by the Executive Committee. Additional regular
meetings may be scheduled by the Executive Committee at the annual meeting.
Section IV.2 Special Meetings of the Membership or Executive Committee
Special meetings may be held on the call of the chapter President, or
upon written request of at least six (6) members of the Executive Committee.
Written notice of said meetings must be mailed or emailed at least two
(2) weeks prior to said meeting.
Section IV.3 Quorum
For the purpose of transacting official business, a quorum shall consist
of not fewer than five (5) members of the Executive Committee and of 30
members in good standing at a membership meeting including at least five
(5) members of the Executive Committee.
Section IV.4 Notice
The chapter Secretary shall notify the chapter membership of regular meetings
at least two (2) weeks prior to said meetings, and shall notify the Executive
Committee of any special meetings at least two (2) weeks prior to said
meeting. Said notice shall be in writing and delivered by United States
mail or emailed.
Article V. Committees
Section V.1 General Provisions
There shall be standing and other such committees as are deemed necessary
by the Executive Committee to carry out the objectives of the chapter.
The chapter President shall appoint all committee members subject to the
approval of the Executive Committee.
Section V.2 Standing Committees
The standing committees of this chapter are as follows:
1. Education Committee
2. Nominating Committee
3. Public Relations Committee
4. Awards Committee
5. Audit Committee
All committees are to have at least one (1) member from each category
of membership. (i.e. one (1) from government, one (1) from MACA, and one
(1) from private, professional, or enterprise) provided that there are
sufficient members in all categories to all such.
Section V.3 Duties
1. All committees shall perform their duties in accordance with the chapter
bylaws and the constitution of the association. All actions of the committees
are subject to approval by the Executive Committee.
2. At the end of their committee term, all committee chairmen shall turn
over all books and records to the incoming committee.
Article VI. Amendments to the Bylaw
Section VI.1 Amendments
The chapter bylaws may be amended upon the recommendation of the Executive
Committee and subject to the approval of the membership as follows:
The chapter Secretary shall notify the voting members, by mail, at least
two (2) weeks prior to the vote, and shall furnish to the membership copies
of any proposed changes. The voting membership shall cast their vote for
or against proposed changes at the annual meeting, at a meeting called
for the purpose of amending the bylaws, or by proxy vote by mail to the
President at least 5 days prior to chapter meeting. Approval of proposed
amendments shall be by two-thirds of the votes cast by voting members.
Section VI.2 Approval by the IAAO Executive Board
All chapter bylaw amendments, after approval by the chapter members, shall
be subject to the approval of the IAAO Executive Board. The chapter Secretary
shall certify the amendment, and mail it to the Executive Director of
IAAO within ten (10) days after approval by the chapter membership.
Article VII. Chapter Funds and Annual Report
Section VII.1 Chapter Funds
The funds of this chapter shall consist of a general operating fund. The
Executive Committee shall instruct the chapter Treasurer as to the desired
method for receipt and disbursement of the chapter funds, including the
keeping of all records and books.
Section VII.2 Annual Report
The Secretary shall prepare an annual report of the previous year’s
meetings, finances, activities, and membership, and shall submit it to
the Executive Board of IAAO as required each year. Said report shall include
but not be limited to: the Treasure’s annual report, the previous
year’s activities, membership, and meetings.